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igsn:17_june_2013_monday_general_assembly_telecon

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igsn:17_june_2013_monday_general_assembly_telecon [2013/06/17 15:12]
lhsu 		igsn:17_june_2013_monday_general_assembly_telecon [2013/10/28 08:20] (current)
jklump [Agenda] Link to old statutes added.
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-=====Summary=====+====Agenda====
    - Opening and Welcome    - Opening and Welcome
    - Appointment of the meeting chairperson    - Appointment of the meeting chairperson
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    - Report by the members of the executive board and discussion    - Report by the members of the executive board and discussion
      - Applications for IGSN e.V. [[igsn:statutes#membership|membership]]      - Applications for IGSN e.V. [[igsn:statutes#membership|membership]]
-     - New [[igsn:revision2013|draft statutes]] +     - New [[igsn:revision2013|draft statutes]] ([[igsn:statutes2011|statutes of 2011]]) 
-       - New Translation +       - New Translation, English version: {{:igsn:igsn_ev_statutes-en_diff_20130607.pdf|}} (German version sent in by email 6/13/2013)
-       - Paragraph 4.2 under Membership +
    - Resolutions and Actions    - Resolutions and Actions
    - Miscellaneous    - Miscellaneous
Line 18: Line 17:
  
 ====Notes==== ====Notes====
 +Participants: Kerstin Lehnert; Jens Klump; Anthony Koppers; Lesley Wyborn; Leslie Hsu; Simon Cox
  
-   - Participants: Kerstin L.; Jens K.; Anthony K.; Lesley W.; Leslie H.; Simon C. +   - 10:05a Kerstin opened the meeting with six people (three members, two observers, manager) in attendance
-   - 10:05a Kerstin opened the meeting with five members on the line+
    - Kerstin appointed Jens K. as the chairperson    - Kerstin appointed Jens K. as the chairperson
    - Kerstin appointed Leslie H. as the minute taker    - Kerstin appointed Leslie H. as the minute taker
-   - Jens announces the quorum, after reviewing the statutes for the calling of Extraordinary General Assembly and confirming with the members that are present. +   - Jens announced the quorum, after reviewing the statutes for the calling of Extraordinary General Assemblies and confirming with the present members. 
-   - Kerstin: Proposes an addition to Item 6: Paragraph 4.2 under Membership, "Members should be working actively with data centers for the purpose of registering IGSNs." +   - Jens asked if there were any amendments to the proposed agenda and Kerstin proposed an addition to Item 6: Review of paragraph 4.2 of the statutes under Membership, "Members should be working actively with data centers for the purpose of registering IGSNs." 
-   - Jens: we received an application for membership from MARUM +   - **Applications for IGSN e.V. membership:** Jens summarized that we received an application for membership from MARUM 
-     - Confirmed that MARUM will set up its own registration service. Their main client is the core repository, ODP/IODP/DSDP cores from the Atlantic, Mediterranean and Arctic oceans. +     - The group confirmed that MARUM will set up its own registration service. Their main client is the core repository, ODP/IODP/DSDP cores from the Atlantic, Mediterranean and Arctic oceans.
-     - Kerstin: this relationship may revive the IODP and IGSN link. The code sprint in July will address some of these issues.+
      - The confirmation of MARUM was confirmed with an oral vote online.      - The confirmation of MARUM was confirmed with an oral vote online.
-   - Simon and Lesley updated for their institutions - now seeing the precedent of the MARUM application, they are ready to apply +     - Simon and Lesley gave brief updates on the application progress of their institutions (CSIRO and Geoscience Australia) - having now seen the precedent of the MARUM application, they are ready to proceed. 
-   - (Simon will be away for 2.5 weeks, but can trigger procedure now.) +     - Kerstin brought up the wording "active participation" in the statues - if a member fails to attend three General Assemblies in a row, they shall be removed from the list of members. This should be checked on periodically, with emphasis on attendance at the December meetings. 
-   - Kerstin brought up that "active participation" in the statues - if a member fails to attend three General Assemblies in a row, they shall be removed from the list of members. This should be checked up upon. The December meetings are the most important. +   - **Review of the new draft statutes** (sent by email and attached above in the agenda) 
-   - New draft statutes (sent by email) +     - Jens reviewed the recent changes, shown in the "track changes" .pdf linked above 
-     - Jens reviewed the recent changes +
      - Other changes: 2.2.1 removed the duplicate "providing"      - Other changes: 2.2.1 removed the duplicate "providing"
      - 2.3 The redundant English is a result of translation from German, Jens marked it as "to be edited"      - 2.3 The redundant English is a result of translation from German, Jens marked it as "to be edited"
      - 4.1 Makes it clear to whom membership is open.      - 4.1 Makes it clear to whom membership is open.
-     - 4.2 edit "data center" to "repositories and collectors" as proposed by KL today. Simon proposes deletion. Anthony K. officially proposes to remove 4.2. +     - 4.2 Simon proposed deletion as it did not add any information. Anthony K. officially proposed to remove 4.2. 
      - 19.4 a modification for tax law purposes      - 19.4 a modification for tax law purposes
-     - Jens summarized that all present members agreed on all changes +     - Jens summarized that all present members agreed on all changes during the call. 
-     - Signatures are required for the changes +     - Signatures from all members are required for the changes 
-       - List of attendees - electronic signatures (end separately and then combine) +       - The minutes may be signed separately, digitally, and then combined. 
-       - Cover letter requires real signatures  (send the actual letter around) +       - Cover letter requires real signatures  (send the actual letter around in a set order) 
-    - The notification of MARUM's application should come from the managing agent. +   - **Actions and Resolutions** 
-   - Actions and Resolutions +     - MARUM's application for membership has been approved; They shall be notified. 
-     - Actions are listed below +     - Minor changes were made to the statutes, after review and discussion. All members must sign to change the statutes 
-     - KL proposes that Monday, Dec. 9th, 7 AM PST be reserved for the IGSN  +     - Action: Cover letter for the new statutes must signed on the hardcopy (make an order for signatures and note addresses) 
-     - Kerstin proposes that there is a Town Hall at AGU on samples again+     - Action: Email to all members that the new statutes were approved 
 +   - **Micellaneous** 
 +     - **KL proposes that Monday, Dec. 9th, 7 AM PST be reserved for the IGSN General Assembly** 
 +     - Kerstin proposed that there is a Town Hall at AGU on samples again
      - Kerstin brings up the AGU booth, if split with two other groups, will be $800      - Kerstin brings up the AGU booth, if split with two other groups, will be $800
-       - Anthony K. supports having a booth at AGU +         - Anthony K. supports having a booth at AGU 
-       - There is no disagreement about the booth and all express willingness to be at the booth +         - There is no disagreement about the booth and all express willingness to be at the booth 
-   - KL: The AGU session on Unique Identifiers was accepted +     - KL: The AGU session on Unique Identifiers was accepted 
-   - Micellaneous +     - JK Attended a meeting recently and had interest from the Research Center Ulich (get correct spelling) 
-     - JK - Attended a meeting recently and had interest from the Research Center Ulich (get correct spelling) +     - KL: Should contact the Japanese in order to expand the international nature of the IGSN e.V. 
-     - KL: Should contact the Japanese +     - KL gave a brief update on Marine Curators Meeting
-     - KL: brief update on Marine Curators Meeting+
        - AK: the repositories could become Associate Members if interested (do not have to become allocating agents)        - AK: the repositories could become Associate Members if interested (do not have to become allocating agents)
      - UK involvement could be pursued to make the association more international      - UK involvement could be pursued to make the association more international
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    - Jens ended the General Assembly at 11:11 EDT.    - Jens ended the General Assembly at 11:11 EDT.
  
 +Informal:
 +   -  Simon will be away for 2.5 weeks, but can trigger IGSN e.V. application now.
  
 ====Actions==== ====Actions====
    - All participants must sign for their participation    - All participants must sign for their participation
-   - Cover letter for the new statutes must signed on the hardcopy+   - Cover letter for the new statutes must signed on the hardcopy (make an order and note addresses)
    - Email to all members that the new statutes were approved    - Email to all members that the new statutes were approved
    - Notification of MARUM's acceptance    - Notification of MARUM's acceptance
 +   - Email about the next General Assembly in December, also an official invitation 3 months in advance.
  
  
igsn/17_june_2013_monday_general_assembly_telecon.1371481926.txt.gz · Last modified: 2013/06/17 15:12 by lhsu

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