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--- igsn:17_june_2013_monday_general_assembly_telecon [2013/06/17 21:05]
lhsu
+++ igsn:17_june_2013_monday_general_assembly_telecon [2013/10/28 08:20] (current)
jklump [Agenda] Link to old statutes added.
@@ Line 7: / Line 7: @@
    - Report by the members of the executive board and discussion
      - Applications for IGSN e.V. [[igsn:statutes#membership|membership]]
-     - New [[igsn:revision2013|draft statutes]]
+     - New [[igsn:revision2013|draft statutes]] ([[igsn:statutes2011|statutes of 2011]])
-       - New Translation
+       - New Translation, English version: {{:igsn:igsn_ev_statutes-en_diff_20130607.pdf|}} (German version sent in by email 6/13/2013)
    - Resolutions and Actions
    - Miscellaneous
@@ Line 17: / Line 17: @@
 ====Notes====
+Participants: Kerstin Lehnert; Jens Klump; Anthony Koppers; Lesley Wyborn; Leslie Hsu; Simon Cox
-   - Participants: Kerstin L.; Jens K.; Anthony K.; Lesley W.; Leslie H.; Simon C.
+   - 10:05a Kerstin opened the meeting with six people (three members, two observers, manager) in attendance
-   - 10:05a Kerstin opened the meeting with five members on the line
    - Kerstin appointed Jens K. as the chairperson
    - Kerstin appointed Leslie H. as the minute taker
-   - Jens announces the quorum, after reviewing the statutes for the calling of Extraordinary General Assembly and confirming with the members that are present.
+   - Jens announced the quorum, after reviewing the statutes for the calling of Extraordinary General Assemblies and confirming with the present members.
-   - Kerstin: Proposes an addition to Item 6: Paragraph 4.2 under Membership, "Members should be working actively with data centers for the purpose of registering IGSNs."
+   - Jens asked if there were any amendments to the proposed agenda and Kerstin proposed an addition to Item 6: Review of paragraph 4.2 of the statutes under Membership, "Members should be working actively with data centers for the purpose of registering IGSNs."
-   - Jens: we received an application for membership from MARUM
+   - **Applications for IGSN e.V. membership:** Jens summarized that we received an application for membership from MARUM
-     - Confirmed that MARUM will set up its own registration service. Their main client is the core repository, ODP/IODP/DSDP cores from the Atlantic, Mediterranean and Arctic oceans.
+     - The group confirmed that MARUM will set up its own registration service. Their main client is the core repository, ODP/IODP/DSDP cores from the Atlantic, Mediterranean and Arctic oceans.
-     - Kerstin: this relationship may revive the IODP and IGSN link. The code sprint in July will address some of these issues.
      - The confirmation of MARUM was confirmed with an oral vote online.
-   - Simon and Lesley updated for their institutions (CSIRO and Geoscience Australia) - now seeing the precedent of the MARUM application, they are ready to apply
+     - Simon and Lesley gave brief updates on the application progress of their institutions (CSIRO and Geoscience Australia) - having now seen the precedent of the MARUM application, they are ready to proceed.
-   - (Simon will be away for 2.5 weeks, but can trigger procedure now.)
+     - Kerstin brought up the wording "active participation" in the statues - if a member fails to attend three General Assemblies in a row, they shall be removed from the list of members. This should be checked on periodically, with emphasis on attendance at the December meetings.
-   - Kerstin brought up that "active participation" in the statues - if a member fails to attend three General Assemblies in a row, they shall be removed from the list of members. This should be checked up upon. The December meetings are the most important.
+   - **Review of the new draft statutes** (sent by email and attached above in the agenda)
-   - New draft statutes (sent by email)
+     - Jens reviewed the recent changes, shown in the "track changes" .pdf linked above
-     - Jens reviewed the recent changes
      - Other changes: 2.2.1 removed the duplicate "providing"
      - 2.3 The redundant English is a result of translation from German, Jens marked it as "to be edited"
      - 4.1 Makes it clear to whom membership is open.
-     - 4.2 edit "data center" to "repositories and collectors" as proposed by KL today. Simon proposes deletion. Anthony K. officially proposes to remove 4.2.
+     - 4.2 Simon proposed deletion as it did not add any information. Anthony K. officially proposed to remove 4.2.
      - 19.4 a modification for tax law purposes
-     - Jens summarized that all present members agreed on all changes
+     - Jens summarized that all present members agreed on all changes during the call.
-     - Signatures are required for the changes
+     - Signatures from all members are required for the changes
-       - List of attendees - electronic signatures (end separately and then combine)
+       - The minutes may be signed separately, digitally, and then combined.
-       - Cover letter requires real signatures  (send the actual letter around)
+       - Cover letter requires real signatures  (send the actual letter around in a set order)
-    - The notification of MARUM's application should come from the managing agent.
+   - **Actions and Resolutions**
-   - Actions and Resolutions
+     - MARUM's application for membership has been approved; They shall be notified.
-     - Actions are listed below
+     - Minor changes were made to the statutes, after review and discussion. All members must sign to change the statutes
-     - KL proposes that Monday, Dec. 9th, 7 AM PST be reserved for the IGSN
+     - Action: Cover letter for the new statutes must signed on the hardcopy (make an order for signatures and note addresses)
-     - Kerstin proposes that there is a Town Hall at AGU on samples again
+     - Action: Email to all members that the new statutes were approved
+   - **Micellaneous**
+     - **KL proposes that Monday, Dec. 9th, 7 AM PST be reserved for the IGSN General Assembly**
+     - Kerstin proposed that there is a Town Hall at AGU on samples again
      - Kerstin brings up the AGU booth, if split with two other groups, will be $800
-       - Anthony K. supports having a booth at AGU
+         - Anthony K. supports having a booth at AGU
-       - There is no disagreement about the booth and all express willingness to be at the booth
+         - There is no disagreement about the booth and all express willingness to be at the booth
-   - KL: The AGU session on Unique Identifiers was accepted
+     - KL: The AGU session on Unique Identifiers was accepted
-   - Micellaneous
+     - JK Attended a meeting recently and had interest from the Research Center Ulich (get correct spelling)
-     - JK - Attended a meeting recently and had interest from the Research Center Ulich (get correct spelling)
+     - KL: Should contact the Japanese in order to expand the international nature of the IGSN e.V.
-     - KL: Should contact the Japanese
+     - KL gave a brief update on Marine Curators Meeting
-     - KL: brief update on Marine Curators Meeting
        - AK: the repositories could become Associate Members if interested (do not have to become allocating agents)
      - UK involvement could be pursued to make the association more international
@@ Line 61: / Line 61: @@
    - Jens ended the General Assembly at 11:11 EDT.
+Informal:
+   -  Simon will be away for 2.5 weeks, but can trigger IGSN e.V. application now.
 ====Actions====

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