1. Opening and Welcome
2. Appointment of the meeting chairperson
3. Appointment of the minute taker
4. Establishment of the quorum
5. Approval of the agenda
6. Report by the members of the executive board and discussion
   1. Applications for IGSN e.V. membership
   2. New draft statutes (statutes of 2011)
      1. New Translation, English version: igsn_ev_statutes-en_diff_20130607.pdf (German version sent in by email 6/13/2013)
7. Resolutions and Actions
8. Miscellaneous

End of General Assembly

1. Informal Discussion

Participants: Kerstin Lehnert; Jens Klump; Anthony Koppers; Lesley Wyborn; Leslie Hsu; Simon Cox

1. 10:05a Kerstin opened the meeting with six people (three members, two observers, manager) in attendance
2. Kerstin appointed Jens K. as the chairperson
3. Kerstin appointed Leslie H. as the minute taker
4. Jens announced the quorum, after reviewing the statutes for the calling of Extraordinary General Assemblies and confirming with the present members.
5. Jens asked if there were any amendments to the proposed agenda and Kerstin proposed an addition to Item 6: Review of paragraph 4.2 of the statutes under Membership, “Members should be working actively with data centers for the purpose of registering IGSNs.”
6. Applications for IGSN e.V. membership: Jens summarized that we received an application for membership from MARUM
   1. The group confirmed that MARUM will set up its own registration service. Their main client is the core repository, ODP/IODP/DSDP cores from the Atlantic, Mediterranean and Arctic oceans.
   2. The confirmation of MARUM was confirmed with an oral vote online.
   3. Simon and Lesley gave brief updates on the application progress of their institutions (CSIRO and Geoscience Australia) - having now seen the precedent of the MARUM application, they are ready to proceed.
   4. Kerstin brought up the wording “active participation” in the statues - if a member fails to attend three General Assemblies in a row, they shall be removed from the list of members. This should be checked on periodically, with emphasis on attendance at the December meetings.
7. Review of the new draft statutes (sent by email and attached above in the agenda)
   1. Jens reviewed the recent changes, shown in the “track changes” .pdf linked above
   2. Other changes: 2.2.1 removed the duplicate “providing”
   3. 2.3 The redundant English is a result of translation from German, Jens marked it as “to be edited”
   4. 4.1 Makes it clear to whom membership is open.
   5. 4.2 Simon proposed deletion as it did not add any information. Anthony K. officially proposed to remove 4.2.
   6. 19.4 a modification for tax law purposes
   7. Jens summarized that all present members agreed on all changes during the call.
   8. Signatures from all members are required for the changes
      1. The minutes may be signed separately, digitally, and then combined.
      2. Cover letter requires real signatures (send the actual letter around in a set order)
8. Actions and Resolutions
   1. MARUM's application for membership has been approved; They shall be notified.
   2. Minor changes were made to the statutes, after review and discussion. All members must sign to change the statutes
   3. Action: Cover letter for the new statutes must signed on the hardcopy (make an order for signatures and note addresses)
   4. Action: Email to all members that the new statutes were approved
9. Micellaneous
   1. KL proposes that Monday, Dec. 9th, 7 AM PST be reserved for the IGSN General Assembly
   2. Kerstin proposed that there is a Town Hall at AGU on samples again
   3. Kerstin brings up the AGU booth, if split with two other groups, will be $800
      1. Anthony K. supports having a booth at AGU
      2. There is no disagreement about the booth and all express willingness to be at the booth
   4. KL: The AGU session on Unique Identifiers was accepted
   5. JK Attended a meeting recently and had interest from the Research Center Ulich (get correct spelling)
   6. KL: Should contact the Japanese in order to expand the international nature of the IGSN e.V.
   7. KL gave a brief update on Marine Curators Meeting
      1. AK: the repositories could become Associate Members if interested (do not have to become allocating agents)
   8. UK involvement could be pursued to make the association more international
   9. KL: Last year we were in contact with IUGS, we should contact them again. The concern is to get new organizations in Europe and Asia. SC suggests that IUGS/OGC will not contribute to social traction in academia.
   10. All members should suggest ways of promoting IGSN on an international basis.
10. Jens ended the General Assembly at 11:11 EDT.

Informal:

1. Simon will be away for 2.5 weeks, but can trigger IGSN e.V. application now.

1. All participants must sign for their participation
2. Cover letter for the new statutes must signed on the hardcopy (make an order and note addresses)
3. Email to all members that the new statutes were approved
4. Notification of MARUM's acceptance
5. Email about the next General Assembly in December, also an official invitation 3 months in advance.

minutes overview

igsn overview